Data Protection
Information pursuant to the
EU-General Data Protection Regulation (GDPR) for the Community Platform
This information notice
informs you about the processing of the personal data which you have provided
to us in connection with your participation at the Community Platform of E.ON
Group Innovation GmbH. For special cases of data processing there may be
separate data protection notices.
Controller
The entity responsible for the processing of the personal data (the
so-called controller) within the meaning of the GDPR and service provider in
connection with the Event platform is:
E.ON Group Innovation GmbH
Brüsseler Platz 1
45131 Essen
Data protection officer
E.ON Group
Innovation GmbH
Brüsseler Platz 1
45131 Essen
innovation@eon.com
Categories and sources of personal data
We process the personal data of the participants of the Event platform,
which may be (potential) exhibitors, staff at the exhibition stand, (potential)
visitors, media representatives, speakers, ticket owners, partners or others.
We collect the data as part of your online registration and profile creation
and partially automated by using various technologies.
For exhibitors, the following data are transferred from the customer
database: Name of the company/organisation, address, telephone, e-mail, website
as well as contact person with first and last name, gender, telephone and/or
cell phone number and personal e-mail address.
For the purpose of participating at the Event platform, you will be given
access to a virtual platform through which the aforementioned participants can
present themselves and, if applicable, their company (profile), visit the Event
platform, follow presentations and lectures live or afterwards (participation)
and meet and network (communication and networking).
In order to register for the Event platform, an online registration form
must be completed. As a ticket owner / registered participant you will find
further information in this regard in the separate data protection notices in
the Ticket Shop.
For the profile creation (business card) the following data are processed:
salutation, title, name, position and name of the company/organisation, contact
details, status (exhibitor, visitor, trade visitor, media representative
(optional)), photo (optional), professional interests and preferences
(optional), social media accounts such as Xing and Linked In (optional) and
calendar ID (optional). The following data will be processed to create the
exhibitor profile: exhibitor name and category, address, stored URL, exhibitor
description, business area, products and business cards and contact persons. Exhibitors
can complete basic profiles and also post job offers on the Job Wall.
Interactions
collected anonymously are rooms visited, sessions and interactions within the
virtual rooms as well as date, time and duration of the participation.[SG1]
The following data are processed for communication and networking: name, role and name of the company/organisation of participants in calls or chats, content, time stamp and course of the chat as well as date and time of agreed appointments, name of the partner of the conversation, type of appointment, notes on appointment entries, availability and the calendar ID.
For navigation on and security of the platform as well as for analysis
purposes and for statistical evaluation to optimize future online presences,
certain data are collected automatically by using certain technologies. For
this purpose so-called cookies (small pieces of information) are placed on the
devices of the users, stored in the web browser and accessed. We use the
following cookies on the virtual platform:
If you undertake the registration for or disclose the data of another person (third party) (e.g., business cards of your employees and booth staff as an exhibitor), you are responsible for ensuring that you are entitled to provide such data and that the person concerned has been sufficiently informed by you about the processing of the person´s data as set out in this notice.
Purposes and legal basis of processing
We process the personal data for the purpose of establishing and performing
the contract for the execution of and your participation at the Event platform (legal
basis: Art. 6 (1) (b) GDPR). The afore-mentioned essential cookies serve for
navigation and security of the platform.
Profile
The personal data are processed in order to create a profile or a virtual
business card at the Event platform, to make new contacts and to network with
other participants of the event platform and/or to present additional products
and services or post job offers on the Job Wall as an exhibitor.
Live streaming and participation in virtual events
We process personal data for the organisation and operation of virtual events,
livestreams and the retrieval of on-demand videos.
Communication and networking
We process personal data to enable participants to chat and communicate with
other participants, to set up and organise meetings, to take notes, to
participate in meetings in virtual rooms or to stream meetings via the
platform, as well as to arrange and carry out appointments and video calls
between different participants.
Analysis and evaluation for optimisation
We also process personal data, including through the aforementioned
technologies, for our legitimate interest in the analysis of the participation
at the Event platform and the use of the platform and for statistical
evaluation to optimise future online appearances (legal basis: Art. 6 (1) (f)
GDPR). You can consent to the use of cookies, which are not essential or
technically necessary for the functioning and security of our website or
platform. The legal basis for the processing based on the cookies for which
consent is required is your consent (Art. 6 Abs. 1 (a) DS-GVO).
Your rights
To exercise your rights, you can contact the controller by mail or e-mail
(contact details see section 1 above). Pursuant to Art. 12-21 GDPR, you can
assert the following data subject rights at any time: the right to access,
rectification and erasure of your personal data, the right to data portability
and to restriction of processing. If the processing is based on legitimate
interests, you have the right to object to the processing of your personal
data, including profiling, for reasons relating to your particular situation.
Furthermore, you may object to the processing of the personal data and
their use for marketing purposes at any time. If you have given us your
consent, you can revoke this consent at any time with effect for the future. In
case of newsletters or other electronic marketing you can also click the
unsubscribe link.
If you are of the opinion that the data processing violates data protection
law, you have the right to lodge a complaint with the competent supervisory
authority of your choice (Art. 77 GDPR in conjunction with section 19 of the
German Federal Data Protection Act (Bundesdatenschutzgesetz)).
Your contact:
Data
Protection Officer
E.ON Group
Innovation GmbH
Brüsseler Platz 1
45131 Essen
innovation@eon.com
Storage period
For the storage period of the
data collected through the technologies mentioned in section 2, see section 2.
Participants can delete their profile data at any time. The personal data
mentioned in section 2 will be deleted by the end of 2020 at the latest. This
does not include profile data, including the contact details of visitors and
exhibitors (with the exception of photos), which we process for information and
marketing purposes (Section 3.3) until we receive an objection. In addition,
stored personal data may be deleted earlier as soon as they are no longer
required to achieve the respective purpose of their processing. In so far as
the processing takes place on the basis of consent or a legitimate interest of E.ON Group Innovation GmbH, the data in question will no longer be processed for the purpose in
question, and where appropriate, erased after receipt of your revocation of
your consent or your objection to the processing, unless the conditions for a
statutory exception are met. Notwithstanding the foregoing, personal data which
are subject to retention obligations under commercial or tax laws will only be
deleted after the expiry of the statutory retention periods.